I’m one of those people that need to write a todo list each day. If I don’t, I end up not getting anything done, wasting an entire day surfing the net or watching TV.
I need to have some tangible goals in place that I can check off, so I can feel productive about my day. This keeps me on track, and helps me prioritize the important things I need to get done.
A couple of weeks ago, I stumbled across this awesome web application called WorkFlowy. The whole tool is built around the concept of creating lists.
Lots and lots of lists.
The concept is really simple, but its execution is fantastic. Not only do I now use WorkFlowy to track my todos each day, it’s also become the place I go to organize my thoughts and ideas. It’s pretty cool, so let me share with you how it works.
After creating your free WorkFlowy account, you start out with a blank slate. To get going, you should create some top level lists. Currently, I have three: IM Stuff, Personal, Work. But really,
it’s up to you and you can pretty much organize things however you like.
In WorkFlowy, lists can have an arbitrary number of items. Items become sublists by nesting other items under them. Nesting an item is as simple as pressing the TAB key.
As you start using WorkFlowy more and more, you will end up creating a giant, constantly changing document of lists. You might think this could get unwieldy, but this turns out not to be the case.
Clicking on the bullet next to each item zooms in, which displays only what’s in that sublist. As you keep drilling farther and farther down, a breadcrumb menu at the top is kept updated to help you navigate back to where you want to go.
Lists can be collapsed and expanded with a click of the mouse. And using the search box is a handy way of filtering your list with items that only contain your search terms.
Watch how this all works in this 45 second intro WorkFlowy video:
- Mark items complete as you finish them.
- Add arbitrary notes to items.
- Tag items using # (tag) or @ (person) to make searching easier.
- Export your lists to the clipboard.
- Share your lists (or sublists) with others and edit them in near real-time.
How I Use WorkFlowy
While I initially started using WorkFlowy as my main todo list, I’ve now begun using it for a lot more than that. I’ll use it to brainstorm ideas that I have, and organize notes for any projects I am currently working on.
As an example, for this blog I’ll use WorkFlowy to keep track of the blog topics I want to write about. If a new blog topic pops into my head, I’ll quickly add it so I won’t forget. Then when before I sit down to write a particular post, I’ll use Workflowy to create an outline and organize my thoughts around what I want to write about.
I’m not a natural writer, so this really helps me through the writing process.
What’s nice is that WorkFlowy it’s completely on the web, so it will work on my Mac or PC. There’s also a nice mobile version, that will work on iPhone and Android phones as well. This makes it super convenient, so I always have access to my lists wherever I am. It has become one of my essential online business tools.
Does WorkFlowy seems like something you would use? If so, check it out. It’s easy to learn and creating an account is free.